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Administrative Assistant

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Reference:
0863
Organisation:
The Somerville Foundation
Place of work:
Ipswich
Salary details:
Job term:
Part Time
Hours:
Appointment:
Permanent
Closing date:
06 November 2020 01:00 PM
Available to
until
Available to
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£9 ph

12 - 20 hpw, preferably during office hours Monday - Friday inclusive.

For 25 years, The Somerville Foundation has been supporting young people and adults born with a heart condition - providing help and advice, information, newsletters and peer support.

We are looking for an enthusiastic and highly organised individual to join our small team.

You will:

  • have at least two years' administrative experience
  • have good communication skills and a can-do attitude
  • have excellent literacy and numerical skills and a friendly and professional telephone manner
  • be proficient using MS Office
  • have a flexible attitude and a willingness to carry out a diverse range of duties on a day-to-day basis which is vital, as is attention to detail and the ability to work as part of a busy team
  • be effective in time management and self-discipline
  • be an excellent communicator with great organisational skills
  • be proactive and keen
  • be forward-thinking and flexible
  • have the ability to work well under pressure as well as enjoy being part of a small team.

Desirable:

  • knowledge of SalesForce CRM
  • understanding of the various social media platforms and an ability to understand target audience
  • experience of other software programmes eg Canva, Gimp, Survey Monkey, Send In Blue
  • experience of working in the not-for-profit sector
  • a solid understanding of GDPR for data handling etc.

In the role you will:

  • be the first point of contact for all enquiries
  • provide general administrative support to the office
  • accurately maintain and update records using CRM
  • carry out general office duties
  • answer and distribute incoming telephone calls, emails and assist with mail-outs
  • manage the diary
  • contribute to ideas for daily social media posts
  • assist with content suggestions for charity quarterly newsletter
  • assist with arrangements for annual conference whether a hybrid, virtual or physical event
  • liaise with suppliers and maintain supplies of stationery and equipment
  • fulfil publication orders, post out promotional materials, merchandise etc maintain stock control levels and storage area
  • help with implementation and administration of a membership scheme
  • take minutes at meetings as required
  • carry out additional general duties as required.

 

For further details or to apply, please visit please email: finance@thesf.org.uk  sending your CV and a letter stating why you are interested and believe you are suitable for this role.

We are looking to recruit as soon as possible therefore the vacancy may close early.



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